PREPARATION GUIDELINES FOR PRESENTATIONS
POINTS TO BE CONSIDERED IN THE REGISTRATION
Before you start, please follow the steps below:
The contact details of the person who will make the presentation should be typed completely.
Information of all the authors should be included in detail.
Name and surname of authors should be written exactly
Your institution information; including department, institute / hospital, city, country should be given correctly.
ORAL AND POSTER PRESENTATIONS
Oral and poster presentations will be accepted.
English abstracts should also be uploaded, for the presentations which will be uploaded in Turkish.
SUBMISSION OF ABSTRACTS
Abstracts can only be sent online through the” Online Abstract System” on the congress web page.
Presentations that are sent by fax, electronic, normal mail or self delivery will not be accepted.
Authors names cannot be changed for presentations that are sent to the scientific committee.
The deadline for abstract submission is 10 March 2019. During submission, the presentation preference of author(s) (verbal or poster) and the sub-field of the study should be stated.
The requirements for the abstract acceptance are as follows:
Abstract title: Times New Roman, 14 font size, bold, upper case letters, aligned centrally and should not exceed 10 words
Name, surname, title, institution and city of the authors should be clearly indicated with the title.
The author who will make the presentation should be stated.
Abstract: Abstract should be prepared in 10 font size Times New Roman, justified alignment, with single line spacing and should be in 300 words maximum.
Figures and figures should be loaded into the system at 300 dpi resolution.
Abstracts (except case presentations) should include the following sections as a standard:
Materials and Methods
Results (numerical and / or statistical data)
Case presentations should include the following sections:
One table, graphic or picture can be added to the abstract.
The works which do not contain the above sections with the declarations of the studies which are still ongoing and are not resulted will NOT be taken into consideration for evaluation.
Reviews will also be accepted as presentations.
Full texts and abstrasts will be published in online congress book which has ISBN number.
Additionally, abstracts will be published in a special issue of Cumhuriyet Medical Journal.
Accepted presentations cannot be withdrawn after the acceptance letter has been sent.
The online version of the congress book will be announced on the congress website.
EVALUATION OF PRESENTATION ABSTRACTS
The abstracts submitted are evaluated by the Congress Scientific Committee and it is decided whether they are accepted for the presentation or not.
The Scientific Committee of the Congress may accept or reject the presentation according to the content of the study and the number of applications. In case of acceptance Committee has right to change the format of the presentation, the sub-field of the presentation
The evaluation results of the submitted abstracts will be notified to the author according to the application priority at least 15 days before the congress date.
For blinded reviewer policy, it is important not to address author affiliation in the abstract .
The abstracts submitted to the congress are evaluated by the reviewers and the abstracts with good scores are accepted as oral presentations. These scores will also be used to determine the ranking of oral and poster presentations (first, second and third).
For the papers accepted after the evaluation, the acceptance letter indicating the presentation form (oral or poster) will be sent to author who will make the presentation by e-mail.
In case of acceptance, it is mandatory that the first author or the author who will make the presentation must complete the congress registration.
The congress participants who will make oral presentations in the congress should submit their presentations to the presentation control room at least one hour before the presentation schedule.
Presentations should be prepared with Microsoft Office software.
All kinds of technical equipment (slides, projectors, computers, videos, etc.) will be available in the meeting rooms.
The duration for oral presentations is maximum 10 minutes, including 7 minutes of presentation and 3 minutes of discussion. This period should not be exceeded.
Visual (picture or video) and audio material can be used when making oral presentations.
The posters that are accepted as poster will be presented digitally from the screens prepared at the congress center with the resolution of 1080X1920 pixels.
During the period specified in the program, poster owners should inform the participants about their study in the digital poster area.
Notification will be sent to all authors about poster presentation day and time.
Abstracts which are not presented in the congress and not delivered on time will not be published.
FULL TEXT PRESENTATION FORMAT
(Times New Roman, 14 font size, Bold, Upper case letters, central allignment)
Author’s name and surname1 , Authors Name and Surname2 ( 10 font size)
1Author’s intuitional information
2 Author’s intuitional information
Summary: Should be prepared in300 words, 10 font size, Times New Roman, justified alignment, single line spacing. In this section the aim of the study, methods and results should be summarized.
Key words: Keywords associated with the study. 10 font size, separated with comma and maximum 5 words.
- INTRODUCTION (Title- Times New Roman, 12 font size, bold)
Extended abstracts should be prepared consistent with the structured abstract and should be shorter format of the full text. The sub titles of extended abstracts should include, summary and keywords, introduction and aim of the study, methods, results and discussion, conclusion and suggestions. Times New Roman font style, single line spacing, 11 font size should be used. Extended abstract may include figures, tables, formula or pictures. It should reflect the content of the study so it should give information about the preparation process of the study. Pages should be in A4 format and page margins should be 2.5 cm from left, right, top and bottom. Lines should be aligned to right and words should not be divided. Extended abstracts should not exceed 5 pages including the references and page numbers should be given.
In introduction section recent literatüre related to study subject should be mentioned, the differences of the study from similiar previous studies.
- MATERIAL AND METHOD
Methods and equipment utilized in the study should be clearly explained and sub-titles should be used when needed.
Primary titles (2.) should be aligned to left and should be in upper case and bold letters. Secondary and tertiary titles (2.1 - 2.1.1.) should be aligned to left in bold letters and only the first letters should be upper case. Between paragraphs 1 space line should be used and should not be indented.
- RESULTS AND DISCUSSION
All tables, figures and Picture should be aligned centrally. Figures and pictures should be numbered through themselves (Figure 2) and legends should be given under them, and tables should similarly numbered through themselves (Table 2) and table titles should be given above the tables. Table, figure and picture titles should be centrally aligned, bold and only the first letter should be uppercased. When references are given with table, figure and pictures, they should be stated just below and author surname and year should be given. Figures and figures should be loaded into the system at 300 dpi resolution.
Figure 2. Figure legend
Table 2. Table Title
Reference: Author surname and year
The most important results stating the future studies should be summarized in 3-4 sentences .
Total number of references should not exceed 15. References should be given in superscript in the text and sequential numbering (eg ……reference1.) References should be in following format.
References should be in Vancouver font style and should be in sequential numbering.
< When there are 5 and less authors all author names should be given.>
Smith S, Gunsel T, Tufan S, Stronfamily A, Whiteway M. Example of reference title. CMJ 2017; 32: 12-7.
Strongfamily A, Whiteway M, Smith S et al. Another example of reference title. J CM 2017; 126: 303-11.
Online Article Not Yet Published in an Issue
Online articles without issue number (with out volume, issue and page numbers) can be cited with Digital Object Identifier (DOI) number.
Strongfamily A, Whiteway M. Third example of reference title. J CM 2017. DOI: 21.4002/iag.91.
Strongfamily A, Whiteway M (eds). Hyperpigmentations, 4th edn. Sivas: Cumhuriyet University Press, 2017.
Strongfamily A, Whiteway M. Hypopigmentations. In: Coresteel S (ed). The Color, Vol 2, first edn. Sivas: Cumhuriyet University Press, 2017; 58-85.
Zosters.org [homepage on the internet]. Sivas: Association of varicella Online Resources, Inc.; c2000–01 [Cited 2017 April 4]. Available from: http://www.zosters.org/.